Pharos Cloud 4.6 Release Notes - October 2026

Before you upgrade

• Windows Print Scout 8.5 or later is required for Shared Workstation Mode and computer name-based queue deployment.

• The “Do not remind me again” option for passcode expiration notifications requires Windows Print Scout 8.5 or Mac Print Scout 3.0 or later.

• The Device Scout Installer now selects Install Sentry Print Components by default. Clear this option during installation if you do not use Secure Release.

Pharos Cloud Platform Updates

Device Groups for delegated printer administration

Pharos Cloud now supports Device Groups, so you can delegate printer administration while limiting each administrator to a specific set of printers. You define Device Groups using printer attributes such as location, manufacturer, department, IPv4 address or custom fields.

Device Groups work alongside administrator roles. Roles determine what administrators can do, and Device Groups determine which printers they can view and manage. Each administrator has a single Device Group, or Full Access to all printers (the default). For administrators who manage a limited set of printers, use the new Print Administrator role.

The following updates support Device Group configuration and administration:

• Account Settings > Device Groups: A new page for creating and managing Device Groups.

• Users > System Users: A new Device Access Group field allows administrators using local system user accounts to be assigned to a Device Group directly. The assigned Device Group is also displayed for each administrator.

  Note: This field is used only for local system user accounts. For administrators assigned through SSO, Device Groups are assigned through Users > Group Mapping.

• Users > Group Mapping: A new Device Group field allows Device Groups to be assigned automatically through SSO group mapping. Note: To use this feature, Admin SSO and User & Group Sync must be enabled and configured.

• Printer management options outside an administrator's Device Group are now hidden.

Delegate Printing in the User Portal

Users can now manage Delegate Printing in the User Portal, including assigning delegates to individual jobs and setting up Auto Delegate. Delegate settings stay in sync between the User Portal and Print Scout.

Note: Delegate Printing in the User Portal is available only to users who sign in with OpenID Connect or SAML. Delegate management in Print Scout remains available to all users, regardless of authentication method.

Proximity Card Registration in the User Portal

Users now register their proximity cards in the User Portal, as well as in Print Scout.

Note: Proximity Card Registration in the User Portal is available only to users who sign in with OpenID Connect or SAML. Proximity card registration in Print Scout remains available to all users, regardless of authentication method.

Suppress Passcode expiration reminder in the User Portal

Users can now turn off passcode expiration reminders in the User Portal using the Suppress passcode expiration reminders setting under Notification Settings on the Passcode page.

New Device Inventory API

Pharos Cloud now includes a Device API for integrating device inventory data with third-party systems such as asset management, ITSM, and CMDB tools.

The API supports retrieving inventory data and bulk updating device information. To create OAuth 2.0 credentials, go to Analysis > API, select Device API, and configure the application.

Direct Print Enhancements

Computer name-based queue deployment

You can now deploy Direct Print queues by workstation computer name, as well as by user or group. Use it for shared workstations where the same queues need to be available whoever signs in. Print Scout reports the workstation's computer name, installs matching queues that are set to auto-install, and offers matching manual-install queues to users.

• Printer Properties > Permission Groups: a new Target setting (User or Workstation), with computer name rules (Starts with, Ends with, Contains, Regular Expression or All).

• Printers and Print Queues grids: new Target and Computer Name Patterns columns.

• Device Import: supports the Target and Computer Name Patterns fields for bulk setup.

Direct Print support in the Document Management API

External applications can now send print-ready documents, such as PDFs, straight to a printer using the new Direct Print endpoint in the Document Management API. Target the printer by IPv4 or Printer Alias, and use the status endpoints to check whether the job was delivered.

Printer aliases for Direct Print printers

You can now give a Direct Print printer a friendly Alias, such as HOSP-FL03-ICU-NURSE-01, in the printer's properties. The alias stays the same if the printer's IP address changes, and applications can use it to target the printer through the Document Management API.

Pharos Sentry Print Service Updates

QR sign-in on Canon, Konica Minolta, and Toshiba devices

QR sign-in, previously available only on HP devices, is now supported on Canon, Konica Minolta, and Toshiba devices. Users scan the QR code on the printer with the Pharos Secure Release mobile app to sign in without entering credentials.

PDF OCR (Text Searchable) scan support

Users scanning on HP printers with built-in OCR and firmware 5.8.1.x or later can now choose PDF OCR (Text Searchable) as the file type in the Secure Scan app.

Note:

Optional Sentry Print Service installation with Device Scout

The Device Scout installer now has an Install Sentry Print Components checkbox, so organizations that don't use Secure Release can install Device Scout on its own. The checkbox is selected by default when the installer package includes Sentry Print. Existing installations aren't affected.

Print Scout Updates

Windows Print Scout 8.5 and Mac Print Scout 3.0

"Do not remind me again" for passcode expiry notifications

Users can now select Do not remind me again in the passcode expiry notification in Pharos Print to stop further reminders for their current passcode. The setting follows the user's account rather than the workstation, and reminders start again when the user resets their passcode. Users can still reset their passcode at any time. Applies when a passcode expiration period is set.

Customizable sign-in screen

Administrators can now brand the sign-in screen (Pharos Print Setup Guide) that users see when they first open Pharos Print. Set your own background image, welcome message and sign-in button label in Account Settings > Theme.

Windows Print Scout

Shared Workstation Mode

Shared Workstation Mode is a new option for workstations used by many people, such as in healthcare, manufacturing, libraries and computer labs. When it's enabled, users can print from deployed Direct Print queues without registering the workstation, signing in with SSO or creating a PIN. Pair it with computer name-based queue deployment (see Direct Print) so the right queues install automatically.

Computer name-based queue deployment support

Print Scout now reports the workstation computer name so Direct Print queues can be installed by computer name. See Computer name-based queue deployment under Direct Print.

Print Scout Auto Updater (Preview)

Administrators can now publish Print Scout updates through the API, from Pharos-hosted downloads or an internal network share. Print Scout checks for updates when it checks in, verifies the signature and installs the update silently.

Note: This feature is available in Preview mode. Functionality and configuration may change before general availability. To request access, contact customerpreview@pharos.com.

Mac Print Scout

Native Apple Silicon support

Mac Print Scout now runs natively on Apple Silicon and Intel Macs, without Rosetta 2.

Enhanced key protection

Mac Print Scout now stores its encryption keys in the macOS System Keychain, which protects them from being extracted offline.

Component Release Versions

This release includes the following software components and release versions.