Did You Know? You Can Tailor Printer Behavior by Device — Without Touching Every Printer. Device Profiles let IT Admins apply different configurations to different printers, all from one place in Pharos Cloud.
Instead of managing every printer with the same blanket settings, Device Profiles give you the flexibility to group printers and control exactly how each group behaves — from how users log in, to how scanning works, to whether cloud or offline release is enabled.
Why It Matters for IT Admins
Managing a fleet of printers across multiple locations, departments, or regions often means one size doesn't fit all. Device Profiles solve this by letting you:
- Set region-specific defaults — Configure Letter-size scanning for US offices and A4 for European locations without manually adjusting each device.
- Control the user experience per device — Choose whether users see a Secure Print screen, a document list, or the device home screen upon login — tailored per printer group.
- Enable or disable features selectively — Turn off Cloud Release or Guest Print on specific devices without affecting your global settings.
- Manage proximity card readers — Assign and configure the correct card reader type per device profile, ensuring reliable badge authentication across mixed hardware environments.
How to Get Started
Getting up and running with Device Profiles takes just a few steps:
- Navigate to Secure > Device Profiles in the Pharos Cloud console.
- Click Add to create a new profile, give it a descriptive name, and configure your settings.
- (Optional) Use Duplicate to copy an existing profile as a starting point — great for creating region or department variants quickly.
- Head to Secure > Secure Printers, select the printers you want to target, and click Assign Device Profile to apply your new profile.
Note: All printers start on the Default Profile automatically — including any new devices added later. You only need to create and assign custom profiles where your needs differ.
Want to dive deeper? Check out the full Device Profiles documentation for a complete breakdown of every available setting.